Positions with the Energy Initiative
Energy Education Staff Assistant
The Energy Education Staff Assistant strategically executes the plan to achieve the goals of the Duke University Energy Initiative education group. The Staff Assistant collaborates with the Energy Initiative Senior Program Coordinator for Energy Education, the Faculty Lead for Energy Education and the Bass Connections Energy Theme, various graduate and undergraduate university administrators, and specific faculty on academic programming and other education programs and projects that support the field of energy at Duke. The Staff Assistant identifies gaps in existing academic programs, assesses needs, designs solutions, and prepares budgets to implement the actions that addresses those activities. In addition, the Staff Assistant serves as the Bass Connections in Energy Theme administrator supporting the Bass Connections program and the projects managed by the Bass Connections in Energy Theme. The Staff Assistant serves as a liaison with other programs, offices and departments at Duke to develop and coordinate activities necessary to accomplish the objectives of energy education and Bass Connections in Energy. The Staff Assistant interfaces with external organizations to promote cooperative educational efforts and help secure additional resources. The Staff Assistant creates, coordinates and manages meetings, seminars, and presentations for the energy education and Bass Connections in Energy program. The Staff Assistant may also train and/or supervise employees in proper methods and procedures that ensure accuracy of work.
Serve as the Bass Connections in Energy Administrator. 40%
- Oversee the Bass Connections in Energy annual RFP and review process with assistance from the Faculty Lead for Energy Education and the Bass Connections Energy Theme and Senior Program Coordinator.
- Promote the Bass Connections in Energy program to foster continued and growing participation at Duke, and solicit proposals from Duke faculty members.
- Initiate and manage the review of Bass Connections in Energy proposals; gathering additional information from faculty, as needed.
- Create and coordinate the process of student selection onto Bass Connection teams in conjunction with Bass Connections staff in the Provost’s Office.
- Assist with and attend Bass Connections events and represent the Energy Theme and Energy Projects.
- Determine and manage all program logistics, including notification of award (or non-award) status to all faculty applicants, notification of selection (or non-selection) to all students, notification of budget amounts and procedures, coordination of MOUs for all selected projects.
Provide educational coordination and development for the Energy Initiative education program. 20%
- Assist the Senior Program Coordinator and the Faculty Lead for Energy Education and the Bass Connections Energy Theme in managing all Energy Initiative education program planning functions, as well as several engagement and external coordination activities.
- Work closely with the Senior Program Coordinator and Faculty Lead for Education and the Bass Connections Energy Theme on budget preparations and grant proposals.
- Serve on university, school, and department academic programming committees as a representative of the Energy Initiative.
- Advise on course scheduling, curriculum offering changes and additions, and programming decisions.
- Manage course scheduling, creation, and cross listing within the ENERGY designation, and organize and maintain tracking documents of courses and programs.
- Interface with energy education partners.
- Complete and delegate tasks assigned by the Senior Program Coordinator, Faculty Lead for Energy Education and the Bass Connections Energy Theme, and appropriate faculty and leadership.
Provide event planning and management for the education pillar of the Duke University Energy Initiative. 20%
- Coordinate logistics for education program meetings, presentations, and events (e.g. Winter Forum, Diversity in Energy, Energy Industry Fundamentals).
- Contribute to events as a representative of the Energy Initiative’s education staff and work with the Senior Program Coordinator toward increasing partnerships to further develop energy education courses, programming and opportunities for the Energy Initiative to engage students and faculty.
- Collaborate with administrators, faculty and staff on the planning, promotion and administration of energy education course offerings and events.
Provide data and analysis to support the strategic goals of the the Energy Initiative Education program. 10%
- Collaborate with graduate and professional school education program directors and enrollment services staff to establish tracking methods for student enrollment.
- Develop and maintain energy education analytics by initiating data collection and, in consultation with Faculty Lead for Education and the Bass Connections Energy Theme, identifying metrics by which to measure the performance of Duke’s energy education programs.
Coordinate local, regional, state and national field trips. 5%
- Assist with experiential learning coursework and logistics, including enrollment, granting and tracking of permission numbers, and coordinating educational planning meetings.
- Communicate with events staff, course professors, and teaching assistants to facilitate speakers and site visits, coordinate accommodations, transportation, business meetings, and catered events.
- Create and implement a system to gather student information, run satisfaction surveys, and disseminate crucial information.
Guide students and manage student workers. 5%
- Provide guidance and serve as a resource for undergraduate students with interests in energy.
- Communicate with students and faculty regarding events, meetings, curriculum pathways, courses, and updates.
- Provide information about the Energy Initiative and education program to prospective and current students, interested Duke faculty and staff, and the general public.
- Assist the Senior Program Coordinator in ensuring that future students have access to training and mentoring needed to develop and complete consulting practicum, masters’ projects, internships, research projects and other experiential learning opportunities.
- Collaborate with Duke’s Career Services Offices in the various Schools with which the Energy Initiative serves, and support the Senior Program Coordinator with the development and management of an internship, mentoring and employment opportunity “clearinghouse” interfacing with energy businesses and policy organizations.
- Manage the Energy Education graduate student assistants’ daily tasks.
Perform other related duties incidental to the work described herein and generally in support of the Energy Initiative education program.
Familiarity with Duke University administration, energy education programs, and objectives of the Duke University Energy Initiative is highly desirable.
Applicant must be proficient in using fundamental computer programs such as Microsoft Excel, Word, PowerPoint, and Outlook. Experience with creative software for editing and design is desirable.
- Experience in customer relations or public relations
- Experience in higher education course administration
- Experience working with and providing guidance to college-aged students
- Experience in planning, organizing and coordinating events and related programs
- Skills in education program evaluation including summarizing findings, communicating results, and forming an implementation plan and monitoring strategy
- At least 1 year of experience in database administration
- Ability to work with Excel spreadsheets and reconcile expenditures for budget management
- Ability to provide guidance and direction to subordinates, including setting standards and monitoring performance.
- Skills using logic and reasoning to identify the strengths and weaknesses of alternative solutions to problems.
- Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, and coordination of people and resources.
- Proficiency with Duke financial processes is preferred.
Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor’s degree program.
Work generally requires at least three years of related administrative support experience to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary/accounting activities, in addition to at least one year of experience in program administration or involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events.
OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Application Process: All applicants must apply through the Duke Human Resources system at http://www.hr.duke.edu/jobs/. This position's Requisition Number is 401464273.
The Duke University Energy Initiative (DUEI) Research Analyst assists the Director, other faculty members, and staff from DUEI on a range of research projects concerning energy and its interaction with the economy, environment security, and public policy.
The Research Analyst will:
- Assist the DUEI Director, other faculty members, and staff from the DUEI in conducting research for projects concerning energy and its interaction with the economy, environment, security, and public policies. Examples include: examination of how energy and environmental policies affect energy choices and how those choices affect the efficient operation of energy systems such as the electric power grid in developed and developing country settings; the design of energy markets to create more effective incentives for the adoption of new technologies and policy goals; assessment of energy efficiency behavior; analysis of financial incentives for energy technologies; energy data analysis including modeling, optimization, and visualization, and related research areas.
- Review, synthesize, and analyze relevant energy, economic, and environmental policy and/or science. Where relevant, conduct literature reviews and prepare detailed, annotated bibliographies. Deliver findings to Director and/or other faculty through policy memos, briefs and bibliographies.
- Communicate an understanding of scientific, technical, and policy-based approaches to the DUEI’s target audiences, including, where appropriate, drafting research results, papers and articles for publication in DUEI reports or peer- reviewed academic journals. Create static and interactive web-based visualizations for communicating findings to engage a wider audience.
- Assist the Director and other faculty in research project management. Assist in the research and writing of grant proposals and Memorandums of Understanding to private foundations, corporate foundations and government funders. Assist the Directors in engagement with university faculty, external stakeholders, and policymakers.
- Work with faculty and stakeholders to plan and conduct meetings, workshops, conferences, and events.
- Perform other related duties incidental to the work described herein.
- Excellent writing and communication skills.
- Familiarity with the technical, market, and/or policy aspects of the energy system and energy/environmental policy.
- Developed skills in data analysis, statistics and/or econometrics.
- Management, organizational, and interpersonal skills.
- Ability to manage conferences and workshops and to engage with university faculty, external stakeholders and policymakers.
- Ability to conduct literature reviews, web searches and docket searches.
- Education/Training: Work requires a bachelor’s or master's degree in economics, natural sciences, engineering, public policy, environment or a related field. Master’s degree preferred. Experience in economics or policy research required.
- Experience: Experience in research/data analysis required.
- OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title. It shall not be construed as a declaration of all specific duties and responsibilities of any particular position, as employees may be directed to perform job-related tasks other than those specifically presented in this description.
Application Process: All applicants must apply through the Duke Human Resources system at http://www.hr.duke.edu/jobs/ . This position's Requisition Number is 401440894.